Submission From File

Create Submission

Selecting the “Faster Payments -> Submission From File” menu option will display the page shown below.

Select a Group

In paygate all payments are made within a group. Before you can create your submission you must choose a group using the group selector. The selector contains all of the groups in which you have the “Create” group role. If you have set a default or “favourite” group this will be automatically selected.

There is a “View” button to the right of the group selector. Clicking this will show the originating bank details linked to the selected group.

Submission Reference

Every submission needs a reference. This is primarily to allow users to identify submissions as they proceed through the submission process. When a reference has been entered, the file upload section, “Drop files here to upload” is shown.

Contra Narrative

This is an optional field which can contain a maximum 18 characters.

A “contra” payment is essentially a balancing payment. E.g. Imagine a payment file with 5 payment credit items totalling £500. The file submitted to Faster Payments will also have a balancing debit contra item of £500.

The “Contra Narrative” will appear in the submitted file and on a DCA “Input” report which some customers use to reconcile payments. If this field is left blank, the contra narrative will default to the originating bank account name; if the bank account name is blank then the contra value will default to the Bank Account Name.

Select a Submission File

There are two ways a file can be uploaded to paygate. Firstly by dragging a file from Windows File Explorer into the file “drop zone” indicated by “Drop files here to upload”. Secondly by clicking in the file “drop zone” indicated by “Drop files here to upload”. This will open a file selection dialog as shown below.

Select a submission file either by double-clicking the required file, by selecting a file and clicking the “Open” button or by dragging a file into the file “drop zone”.

The selected submission file will be automatically uploaded to paygate regardless of how the file is added to the file “drop zone”.

Imported Payments

When your payment file has been successfully uploaded and processed, the following screen will be shown. This allows you to verify that the correct file has been uploaded and provides a warning if you’ve uploaded the same file within the last month.

Editing Payments

Users can edit, delete or add payments provided they have permission to do so for the selected group. A user can have different permissions for each group. Click on one of the payments in the grid to display the payment details for editing as shown below. Note there are green ticks next to the sort code and account number if they are a valid combination.

Create New Payment

Create a new payment either by clicking the “Create Payment” button or clicking the “+” button in the payment grid tool bar shown below.

Reset Amounts to Zero

Click the middle button in the payment grid tool bar to reset the amount of all the imported payments to zero. An example of using this feature would be to import a file for paying staff expenses. The names would remain fairly constant but the amounts would differ each time. So the amounts could be set to zero then manually changed for each person.

Save Payment File

Click the “Save” button in the payment grid tool bar to save the edited file to disk meaning it could be imported at a later date.

Clicking the “Change Submission” button will take you back to the “Submission From File” page allowing a different file to be selected. When one of these options is selected, you will be shown a warning that any changes will be lost if you continue.

Validate Payments

Clicking the “Validate Payments” button will validate the payments prior to submitting the submission file to BACS. Any serious issues will prevent you from proceeding and must be fixed before continuing with the selected submission file.

After the pre-submission validation has finished, the results are shown. The actual details on the screen will vary depending on the submission file being validated. An example is shown below.

Following pre-submission validation the user can use the Imported Payments screen to add new records, correct errors within existing records or delete payments completely. The screenshot below shows that all payments are valid.

View Submission Summary

Click the “Submission Summary” button to show the details of the submission as shown below.

Save Submission

To finish the submission creation process, click the “Process Submission” button.

Everyone who has the “Sign” role in the group that was selected for this submission will receive a signing action. The current user will be automatically shown their “Sign Submission” action if they have the “Sign” role.